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Careers
Virtual Assistant
JOB DESCRIPTION
We are continuously seeking skilled and motivated Virtual Assistants to provide high level administrative support to our growing client base.
In this role, you will be responsible for a variety of administrative tasks, including managing emails, coordinating schedules, organizing meetings, and arranging travel. You will play a key role in keeping operations running smoothly and efficiently across different business functions.
The ideal candidate is detail oriented, proactive, and able to manage multiple priorities with minimal supervision. You should be comfortable handling administrative projects independently while consistently delivering high-quality, accurate work.
At Personally Virtually, we value professionals who are organized, reliable, and committed to excellence those who can seamlessly support day to day operations while contributing to the overall success of the business.
Core Responsibilities
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Serve as a primary point of contact by managing and responding to client communications via email and phone with professionalism and efficiency
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Coordinate and manage travel arrangements, including detailed itineraries, accommodations, and logistics
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Maintain and organize calendars, scheduling appointments and meetings to ensure optimal time management
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Conduct outbound outreach, including cold calls, to generate and qualify leads using provided data
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Develop and publish engaging, brand-aligned content across social media platforms
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Perform in-depth online research to gather accurate business information and contact details
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Create polished presentations and documents aligned with provided direction and business objectives
Requirements
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Prior administrative or relevant professional experience
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Strong familiarity with AI tools and technology (e.g., ChatGPT, automation platforms, or similar tools)
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Reliable high-speed internet connection
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Dependable computer equipped with a camera
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A reliable cell phone for consistent communication
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Quiet, dedicated work environment
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Excellent time management and organizational skills
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Ability to work independently and meet deadlines
Qualifications
REQUIRED
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High school diploma, associate degree, or a minimum of 2 years of experience in an administrative or similar professional role
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Working knowledge of AI tools and platforms, along with proficiency in Google Workspace (Docs, Sheets, Calendar), Microsoft Office, and Excel
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Strong typing skills with a minimum speed of 50 WPM and a high level of accuracy
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Ability to successfully pass a background check
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Excellent organizational, communication, and multitasking abilities
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Preferred (but not required):
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Experience with platforms such as Canva, HoneyBook, Monday.com, Hootsuite, QuickBooks, or similar tools